What is a Administrative Officer: definition and role



An administrative manager otherwise called an administrative management manager has a decisive role in a company. In short, he must plan and direct all the activities of one or more administrative sectors for which he is responsible. As an administrative executive, he is called upon to carry out very important missions within the company.

In summary, his main mission is the proofreading and drafting of service contracts between the company and customers, suppliers or partners.In addition, the administrative manager takes care of the follow-up of the regulatory and legal watch for the company, institutional documentation. Let us take as an example in this case: the drafting of meeting minutes, work execution report, any order document, etc. Also, he is responsible for the administration of the premises and associated contracts. For example, insurance contracts, and security obligations.  It also controls the invoicing of suppliers and customers.

Finally, you will take care of the drafting and monitoring of staff employment contracts, administrative formalities for staff entry and exit, supervision of the procedures carried out by the Payroll Manager, management of the attendance and leave schedule. in coordination with the General Management and monitoring and control of staff expense reports.

As a general rule, to get this position one must first seek a position of accountant or management controller and exercise a few years of good and loyal service within the company before being promoted to the position of administrative manager. It should be added that the post of the administrative manager is a derivative of the post of the administrative and financial manager.



Main missions

  • Develop, implement and monitor conventions and partnerships.
  • Establish dashboards to follow up on quotes, orders and invoicing.
  • Monitor changes in accounting, tax and corporate laws and regulations,
  • Prepare and ensure the implementation of all collective human resources management procedures (professional interviews, advancement, mobility, business survey, recruitment, training, etc.)

Technical skills

  • Good knowledge in various fields: accounting, legal, Treasury, HR, etc.
  • Knowledge of regulations specific to the profession
  • Control of information relating to balance sheets, operating accounts.
  • Cross-disciplinary and hierarchical management of teams.

Personal qualities

  • Interpersonal skills.
  • Communication.
  • Diplomacy and rigor.
  • Organization.
  • Autonomy.
  • Priority management.
  • Versatility.
  • Team work.
  • Resistance to pressure and stress.

Hierarchic reattachment

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