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What is a Executive assistant: definition and role

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The executive assistant is a profession generally reserved for women. His mission is to execute the requests of his hierarchy and to anticipate his needs in order to optimize their collaboration and the organization of the service. The executive assistant is therefore the direct collaborator of one or more executives or managers and has a role that varies depending on the business sector of the company, the service to which he is attached (finance, legal, human resources, etc.), the personality of the manager and the responsibilities incumbent upon him.

The tasks assigned to the executive assistant vary according to the type of company, the function and the level of the manager. On a daily basis, he will be able to organize meetings, appointments, trips, welcome visitors, draft meeting reports, be the interface between customers, suppliers and staff representatives, participate in communication internally and externally, coordinate the planning of the teams, or even participate in recruitment … The management assistant monitors the files and missions entrusted to him, and may be required to carry out reports.

With seniority, the executive assistant can take on more important responsibilities: establishment and management of budgets, processing of accounting documents, etc.


Main missions

More than a secretary, the executive assistant really assists the boss in the management of his company or his department, by simplifying administrative tasks and “paperwork”. Its main activity is to organize, manage and supervise.

  • Organize meetings, a manager’s schedule, meetings, seminars, travel, presentation of documents,
  • filter calls and physical receptions
  • write letters, reports, notes, …
  • Process and transmit decisions, memos, contracts internally and externally
  • Prepare and organize meetings (invitations, preparation of files, room reservations, etc.)
  • Type documents, process mail and manage electronic messages

Technical skills

  • Mastery of office tools
  • Strong secretarial skills
  • Assimilation of classification and archiving techniques
  • Mastery of professional reception methods
  • Note-taking skills
  • Assimilate editorial standards
  • Easily practice one or more foreign language (s).
  • Mastery of the pack Office
  • Good level of English

Personal qualities

– Sense of organization and anticipation

– Proactive

– Reactive

– Efficient and efficient

– Good interpersonal skills and diplomacy

– Adaptability

– Trusted person

– Versatile


Hierarchic reattachment

– Financial Department
– Legal Department
– Communication
Department – General
Department
– Sales Department – Human Resources
Department
– IT Department – R&D
Department – Marketing Department

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